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1. The Hall is administered by the Shirehampton Public Hall Community Association, which will be called "the Association" in these Conditions.
2. The charge for hiring the Hall will be called "the Hire Charge" in these Conditions.
3. The Hire Charge shall be calculated from the Association's current scale of charges and shall be agreed when the booking is made.
4. When the booking is made, the Hirer will be required to sign this Booking Form and to pay a Security Deposit of a sum equal to one quarter of the Hire Charge. Please note that this Security Deposit will be additional to the Hire Charge itself. The Hire Charge must be paid in full at least one week before the date of hire.
5. If during the hire any damage is caused to the Hall or its contents or fittings, the Association will deduct the cost of repair, cleaning or replacement from the Security Deposit. If this cost exceeds the Security Deposit then the balance will be immediately payable by the Hirer.
6. If during the hire no damage has been caused to the Hall or its contents or fittings then the Association will refund the Security Deposit to the Hirer within two weeks after the date of hire.
7. If the hiring is cancelled by the Hirer less than three weeks before the date of hire then the Association shall keep the Security Deposit but shall make no further claim on the Hirer for breach of contract. If the Association has to cancel the hiring for any reason before the date of hire then the Security Deposit and any Hire Charge paid by the Hirer will be refunded to the Hirer immediately but the Hirer will have no further claim upon the Association.
8. The Hall is not licenced for the sale of intoxicating liquor. The Hirer shall be responsible for obtaining any licence which may be necessary and for ensuring that the terms of such licence are complied with.
9. The Hirer is warned that a licence is required for the public reproduction of recorded music and is required to obtain any such licence, if required.
10. For health and safety reasons the Association has adopted a 'no smoking' policy. The Hirer is required to draw this to the attention of persons using the premises.
11. The Hirer must tell the Association when making the booking for what purpose the Hall is to be used and must use the Hall for that purpose only.
12. The Hirer shall be responsible for keeping good order among visitors during the hiring and shall not allow any activity (including the playing of music) which may cause annoyance to neighbours of the Hall. The Hirer must see to it that all visitors leave the Hall at the time agreed in the Booking Form and that they do so quietly.
14. At the end of the hiring any decorations put up must be removed from the premises and the Hall must be left in a clean and tidy condition. All rubbish must be removed from the premises by the Hirer.
15. The Hirer will nominate a Responsible Person, who will ensure that at the end of each event:
• The Hall is left in a clean and tidy condition
• The light in the corridor to the Caretaker's Flat, which has a switch in the entrance lobby marked 'DO NOT SWITCH OFF', is left ON when the Hall is vacated.
• All other lights are switched off, and electrical equipment left in a safe condition
• There is no litter, used chip papers, etc, in the Hall
• All doors are locked, windows closed and the building is left in a secure state
• All members of the Group use Hall facilities in a safe manner, and are properly instructed in the safe use of equipment and facilities
16. The Hirer will ensure that no more than 200 people are present in the Hall at any one time.
17. To comply with the terms of the Hall's Licence, no music will be played after 11 pm on Saturdays.
18. This booking may not be transferred by the Hirer to anyone else. Any attempt to transfer the booking will be treated as cancellation of the booking by the Hirer.